Index book for filing systems



-Spn 2, 1924. 1,507,025

c F. MCBEE INDEX BOOK FOR FILING SYSTEMS Filed Nov. 17, 1922 SIBF BALLAEOTHOMPSDN El? 10767 BALTIMOEECAEOLINA S 5 CO.

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4mi'irri-:n STATES .PATENT CHARLES E. MU'BEE, or ATHENS, oHIo, AssIoNoR 'ro THE MCBEE BINDER COMPANY,

o`E ATHENS, onto.

mima Boca 'FOIE lritrae SYSTEMS'.

Applicatie fried November 1v, 192i. seri-a1 No. 515,818.

To all whom 'it may concern.' j C Be it known that I, CHAiiLEs F. lMoBEE, a citizen ofthe United States, residing at Athens, in the county of Athens and State of Ohio, have invented anew and use-ful Index Book for Filing' Systems, of which the following is a specification.

My invention relates to filing systems of.

the class disclosed and claimed in my application for Patent No. 501,382, filed in the United States Patent Oiiice on tlie'l'r'thv day of Sept., 1921, and has for its object to provide such an improvement forv the invention therein disclosed as to make it possible for a person t'o quickly and accurately locate the subject mat-ter of correspondence, on which he is working, so as to characterize it by proper reference numerals, which are placed in appropriate manner on the correspondence letter, thereby functioning', additionally, as a help and a time saver in the receiving otiice.

A` further object isl tol stabilize my sys= tem, as disclosed in the aforesaid invention, so as to bring uniformity and accuracy into all the allied offices utilizing my invention.

It will be noted, by reference to the aforesaid application for patent, that it enibodies a co-related listing of transportation systems and general subject matters pertaining thereto which might be the subject of any correspondence between them, or with any others with relation to such subject matters. My present invention is directed to bringing to that system a careful listing of all keywords, with reference characters therefor, which will enable any person to quickly and accurately select the proper subject in its relation to the correspondence under consideration, and by reference to the listing of the subject matter as disclosed by the keyword, enable him to place on the correspondence the proper .reference character designating its co-related subject matter. f

My invention, and its adaptation as an improvement to my aforesaid invention, will be more readily understood by reference to the accompanying drawing taken in connection with this specication and the appended claims.

In the drawings, Figure I shows a portion of a book disclosing a page containing listings of transportation lines,

Figure II is a 'similar view, the Vpage disclosing a listing of subjects; and y Figure AIII is asimilar view, the page disclosing a` listing of keywords with their reference numerals in juxtaposition therewith. g

Referring j to ther accompanying drawing the reference numeral 10 isused .toi indic'ate a book, the body portion ofivhicli made up of three groups of leaves, the group l1 containing the names of 4all the transportation lines, preferably arranged alphabetically, each provided with its identifying numeral'lQ; the group llcont'ain'- ing alisting of all subjects, preferably arranged alphabetically, each with its identifying numeral 14; and the group 15'rcfontaining a carefully selected listingfofkeywords, preferably arranged alphabetically, with their identifying numerals V16'-which enables a person to'iiiime'diat'ely turn to 'tl'iepage of the book on which appear all 'subjects containing 'that keyword.

The pages of the three groups kef leaves are preferably deiined by projecting tabs with proper reference characteristics, the

keyword group having tabs with:v letters alphabetically yarranged to provide quick reference for locating a selected keyword, y

the subject group being defined by tabs'with numerals to designate the number of the page in its relation to the identifying characteristics defining the keywords, and the group of 'transportation lines being defined by tabs with letters corresponding to the alphabetical arrangement of the lines.

In practical operation we will assume a bureau ofthe Baltimore andOliio Railway is writing to the Bath. and Hamniondsport Railway relative to separation and consolidation of accounts. 38 is known by the writer to be the number of his own road;l `2O is found tobe the number of the subject, and 23 is found to be the number of the road he is writing to. These Vtile numbers are placed` uponthe letter and appear as follows: (38) 20-23.

This communication, bearing the identifying numerals as stated, is filed in the forwarding office under 20-23, and in the receiving oiiice under 20'-38. In replying, the

arrangement of the numerals appearing on the letter would be reversed and read: (23)v n j ewes. j

The group of keyword leaves is designed toV contain all keywords which would ordinarily occur to a person engaging in the correspondence. For instance, it. willV be noted inthe drawing that the keyword Separation appears in its proper place in the alphabetical arrangement of keywords. And at each place it is disclosed it refers the operator to a certain page of the subject listings and, While these pages are different for each Work yet by referringl to the page indicated it will be found that the subject on each of these pages, under each of the Words given, ivill have its proper identifying` characteristic which, in this particular instance, 'is the reference character 20. This will be disclosed by ref erence to Figure 2 which shows page 128 (being .the page referred to by the Word Separation in the keywords) and it will benotedth-e reference charac-ter for separation vand consolidation of accounts is 20. All other subjects are treated in the same manner and thus Ait is i obvious the ykeyword group of leaves enables a correspondent to quickly and accurately locate any sub-ject in the subject list' and learn its proper reference characteristic.

For convenience I have described my invention as it is used inthe offices of transportation lines,l but it can be applied with equal force and utility'to any other branches of industry, and I do not Wishjto be understood as limiting myfinventionto any particular class. y

Having thus described my invention what I claim and desire to secure by Letters Patent of the United States isz- 'l Y l. An index book for filing systems comprising the embodiment of'. a group of leaves containing a classified list of allied indus- 2. An index book for iiling systems comprising the embodiment of a group of leaves containing analphabetically arranged list of allied industries and al reference cl1arac ter for each of the same with a second group of leavescontaining an alphabetically arranged list of subjects pertaining to said industries and a reference character forV each subject with a' thirdl group of leaves containing an alphabetically arranged list of keywords pertaining to said subjects with a reference character for each keyword, re-

y ferring the operato-r to the page of the book on which the particular subject is listed.

3. Ain 'index book for filing systems comprising the embodiment of av list of industries arranged for convenient reference and an identifying character for each industry with a list of subjects, applying to thev in dustries, arranged for convenient reference and an identifying character for each subject with a listy of keywords7 applying-to said subjects, arranged for convenient ref*- erencer and an indentifying character for each keyword referring the operator tothe page of the book on Which the particular subject is listed. A

CHARLES; r. Menen 'lllitnesses CARL E. CAMERON,y H. C'. CAMERON. 

